No approval of GPF advance in the last six months of service
Punjab Newsline, Chandigarh-
The Haryana Government has directed all Administrative Secretaries that no officer or employee should be granted approval for General Provident Fund (GPF) advance during the last six months of their service before retirement. These instructions have been issued to prevent irregularities in procedures related to GPF.
In a letter issued by Chief Secretary Anurag Rastogi, who also holds the charge of Additional Chief Secretary, Finance Department, it has been stated that details of any advance or withdrawal sanctioned within 12 months before the date of retirement must be mandatorily recorded in the prescribed forms and duly certified by the Administrative Department.
Further, if in any exceptional case an advance is sanctioned after the final payment case has been forwarded to the office of the Principal Accountant General, such sanction must be immediately communicated through official email or other formal means so that necessary adjustment can be made in the payment.
According to the letter, it has come to the notice of the Finance Department that some Administrative Departments and DDOs are sanctioning recoverable or non-recoverable advances even after sending the GPF final payment cases to the office of the Principal Accountant General (Accounts & Entitlement). It has also been observed that in many cases, mandatory details regarding advances or withdrawals—especially those relating to the 12 months before retirement—are either not filled properly in PF-09 and PF-10 forms linked with GPF final payment, or are not certified by the Administrative Department.
The Finance Department clarified that such lapses increase the risk of errors in payment and excess disbursement, which can cause financial loss to the State. The letter further stated that submission of GPF final payment cases is done only through the Online Diary Management System (ODMS), whereas advances and withdrawals are processed on the Government’s E-Billing Portal (T&A)/NIC. Since there is no data integration between these two portals, and some DDOs are not following the prescribed instructions, this problem is occurring repeatedly.
Taking this matter seriously, the State Government has instructed all Treasury Officers and DDOs to ensure strict compliance with the Haryana Civil Services (GPF) Rules, 2016.